Address Change
If you are an English Department employee, please notify the applicable departmental HR/Payroll representative. For changes to an email address, please also inform the IT Manager. Graduate students should inform the Graduate Advisor and update their address on MyUCLA.
Benefits
There is a 30-day Period of Enrollment (PIE) from the date of appointment start as per your offer letter to be able to sign up for benefits. NOTE: There is also this same 30 day window to add new dependents from the date of marriage or birth. Open Enrollment begins in Fall. Keep an eye out for centrally-administered Open Enrollment emails. You can view your current benefits enrollments and change eligible benefits enrollment through the UCPath portal.
Paychecks
It is highly recommended that you sign up for direct deposit of your paychecks. Paper checks can be delayed and risk getting lost if physical address updates aren’t maintained. You can sign up for direct deposit through the UCPath portal. Go to Menu > Income & Taxes > Payroll Information > Direct Deposit. Click here for additional guidelines.
Housing Information
The campus housing office is located at 945 Weyburn Terrace, #116, and at ext. 3-1300. Daily updated listings are available for apartments for rent, subleases, rooms, rooms/apartments to share, etc. Online housing listings are available for a monthly fee. You may also find them at: http://www.housing.ucla.edu. Please see the Dept. CAO in Room 170 if you wish to arrange a meeting with the Housing office.
Identification Cards
Identification cards (BruinCards) also function as your library card. Cards can be obtained through the BruinCard Office at Room 123 Kerckhoff Hall between the hours of 10:00 a.m. and 3:00 p.m., Monday through Friday. The extension is 5-2336. You will need proof of employment and a photo ID for your BruinCard appointment.
Leave Without Pay
If you choose not to pay for your benefits when you are on leave, you must cancel your benefits for the time you are away. See the Department Academic & Staff HR Manager for assistance. If you do cancel your benefits, it is important to request reinstatement as soon as you return from leave. Parking must also be cancelled, otherwise you will be retroactively charged upon your return for parking during the time of your leave. A leave without pay will also affect your service credit for retirement calculations. If you have the option of transferring funds through UCLA to take your leave (e.g. Fulbright fellowship), this may be the better option. If you are unsure, please speak with the Dept. CAO.
Promotion / Merit Increases (Tenure Track Faculty)
You will be notified during the Winter quarter if you are eligible for advancement for the following year. The Department Academic & Staff HR Manager will send out detailed instructions on how to prepare a dossier for a promotion or merit increase after receiving your written request for consideration.
Sabbatical Leaves (Tenure Track Faculty)
Contact the Department Academic & Staff HR Manager for the eligibility chart or for more information.
Surepay (Automatic Deposit)
Faculty members and TAs are to see one of our Academic Personnel staff, and Staff are to see the Dept. CAO.